Terms & Conditions

The pricing policy for Sun and Snow Weddings has been set up as such to ensure you have visibility of your wedding costs throughout the pre-arrival planning.  We will work within the budget you have defined. If any extras are required, then these will be carried out with your consent in writing.

Any goods/services purchased from suppliers outside of Sun & Snow Weddings will not be the responsibility of the wedding planner/co-ordination team on the wedding day.

Any items not on the wedding day planning document are not guaranteed or part of the contract.

We reserve the right to alter any of our advertised wedding prices up to the date of confirmation of your booking. You will be advised of the current price of the wedding arrangements that you wish to book before your contract is confirmed. When booking more than a year in advance the prices indicated are approximate and cannot be confirmed until our suppliers have set their rates for the year in question. We will provide you with an estimate and confirm the final price no less than 6 months prior to your wedding date.

Price are inclusive of tax as at the date of booking.   If the tax rate changes between the booked date and the wedding date, we reserve the right to pass this addition charge on to you.

Cover for Crete
We are covering East Crete from Heraklion to Istron and West Crete from Heraklion to Almyrida & Kalyves.  Our service charge will cover travel expenses within this area.   Costs for other areas will be calculated on an individual basis.

Cover for Lapland
We are covering the following areas :   Levi, Kongas, Kittila, Yllas.  Our service charge will cover travel expenses within this area.  Costs for other areas such as Rovaniemi and Saariselka will be calculated on an individual basis.

Wedding Packages
Our wedding packages list exactly what is included within the chosen package. Please note that images on our website are for illustrative purposes only and some photos may depict wedding locations decorated with flowers, carpets or chair covers however unless these items are specifically listed in your chosen package, they will not be included in your wedding arrangements. Please do not hesitate to contact us if you have any queries in respect of your chosen package or if you would like to make arrangements to include ancillary items. We cannot accept any responsibility for disappointment where items are not included in your wedding package.

There is a non-refundable deposit of 500 euros to pay to book your wedding date.
By paying the 500 euros deposit you are agreeing to the terms and conditions shown on this page.

Some venues require an additional venue deposit, we will advise you of this upon booking.

The package price balance is due 12 weeks before the wedding date.
The remainder of the total balance for extras is due in full 6 weeks prior to the wedding date.

No services from Sun and Snow Weddings or it’s suppliers will be guaranteed unless payment is received.

Sun and Snow Weddings’ cancellation policy is as follows:

Cancellation of the wedding within 9 months of the wedding date – full balance of wedding package & extras due.
Cancellation of the wedding within 9-12 months of the wedding date - 80% payment of your wedding package balance due on cancellation.
Cancellation of the wedding within 12-18 months of the wedding - 50% payment of your wedding package balance due on cancellation.

Postponement of your wedding to the following season
There is a 500 euros fee to postpone plus the deposit for the venue (if applicable)
Original deposit of 500 euros will be deducted from your balance as normal.
The postponement fee and new venue fees are in addition to the original deposits and will not be deducted from your final balance.
The remainder of the total balance is due 6 weeks before the wedding date in full.

Cancellation of the Wedding after Postponement
If you cancel the wedding at any time between the postponement date and the new wedding date, the full wedding package and extras balance is due within 7 days of the cancellation date.

Photography from your wedding may be used by our photographer who owns the photographs and Sun & Snow Weddings on their website/Social Media.

If you do not want your photographs used on social media/websites, you must advise us on delivery of the photographs.
The official documentation requirements, according to the conditions of the Town Hall that will be handling your documentation, will be send to you 18 weeks before your wedding date, along with a comprehensive step by step instructions document all about your paperwork.

All documents must be couriered to Sun & Snow Weddings no later than 4 weeks before the wedding date.

The date and time of the marriage ceremony will be confirmed in writing and is subject to the availability of the local registrar.   Some wedding locations require your signatures in the town hall buildings on a set day of the working week.  The time and date of this will be advised 3 months before the wedding date.

All documents supplied to us must be the original documents, of good quality and free of errors or spelling mistakes.   In addition, the documents must be suitable for the purpose intended and delivered in such format as requested and, in the time specified.  We will not be held liable for any delay in delivering the documents to us or failure to deliver the documents in the correct time or format which may affect the necessary procedures required in respect of your wedding arrangements.  We reserve the right to levy a fee for any corrections we have to undertake on your behalf in order to present the documents in the correct format.

All documents must be received 4 weeks prior to the date of the wedding.  In the event that these are not received on time an administration fee will be charged in order to expedite the necessary formalities.

Act of God/ Force Majeure
Sun and Snow Weddings shall not be liable for any failure to perform its obligations or delay in performance of the same under this Agreement where such failure or delay is due to Acts of God, war, invasion, or military action, acts, orders, civil disturbance, strikes, lock outs, trade disputes causing cessation or slow-down of work, or inability to procure services or material after due and timely diligence, late deliveries or late performances of services from sub-contractors or suppliers, breakdown of machinery, fire, flood or accident or any cause beyond the reasonable control of Sun and Snow Weddings whether or not similar to the causes specifically mentioned herein.

Your Privacy
Your privacy is important to us and we will not share your contact details with any third party without your express written permission.

Claims against Sun & Snow Weddings
Any issues arising must be brought to the attention of Sun & Snow Weddings immediately and no later than 3 days after the wedding date by email.  Every effort will be made to resolve your issues in a timely manner.

The interpretation of the terms herein shall be governed by the laws in Finland.  Any matters taken to court will take place in Finland.

Claims against one of our Suppliers
Any claims against our suppliers will be dealt with by the specific supplier directly with wedding couple.

Social Media
The parties agree that they will not, at any time, make any comments about each other that are, or could be interpreted to be, disparaging or derogatory or that paint the other party in a negative light. Specifically, no disparaging, derogatory or negative comments about Sun & Snow Weddings will be used on social media.